SIGMA PI FRATERNITY believes that our men will strive for excellence by living our core values and individual chapters will be most successful through fulfilling our Standards of Excellence (SOE). This program will advance man’s Quest for Excellence by supporting the values and principles upon which our fraternity was founded.
To ensure that our chapters promote fellowship, develop character and leadership, advance heightened moral awareness, enable academic achievement, and inspire service, this program will set forth the Standards of Excellence for every chapter of Sigma Pi Fraternity, International.
The fundamental purpose of this program is to encourage our chapters to return to our founding values, which are crucial to the rich development of fraternity men. The Standards of Excellence is comprised of 10-focus areas; one for each of the stars in our Radiant Triangle.
It is strongly encouraged that all chapters review all of the criteria and due-dates as soon as possible. Several components of this program are due at various points during the academic year and others are due no later than June 1st. Additional information including the expectations, reporting system and samples are available on the Standards of Excellence website. This information is also easily accessible from our homepage.
Similar to our previous accreditation programs (The Gold Standard and Efficiency Points), the Standards of Excellence will be used for awards and to calculate discounts and increases on chapter’s semi-annual dues. A new SOE recognition program will be instituted to recognize our chapters achieving Gold, Silver and Bronze levels.
At Convocation 2014 this past summer in Orlando, the Grand Chapter voted to move to a new Semi-Annual Dues structure to provide for the Fraternity’s liability insurance and programming.
Bylaw 5 – Obligations of Chapters and Colonies, Section 5C now reads: “The amount that each chapter is charged for Semi-Annual Dues shall be adjusted based on the chapter’s actions as defined by the following criteria:
- Insurance Claims
5% increase for each claim within the past 4 years.
- Risk Management Violations
5% increase for each violation within the past 4 years.
- Mid-Year Leadership Conference attendance
1% discount per attendee (up to 4); or
5% discount if all required student leaders attend
- Chapter Size
50-99 Members – 5% discount;
100+ = Members - 10% discount
- Chapter Accreditation Program (As defined by the CEO)
If ≥95%, then 20% discount;
If 90%-94%, then 10% discount;
If 85%-89%, then 5% discount;
If 60%-69%, then 10% increase;
If <60%, then 20% increase
- 3rd Party Collection Service or other method approved by the CEO 5% discount”
We have received many questions and comments regarding the new Standards of Excellence program that rolled out in August. I hope to address some of those questions and comments here in this article. Overall, there really are not many new expectations of chapters in our new accreditation program; most of the expectations have rolled over from the old Efficiency Points and Gold Standard.
I am presenting a lot of information here. I strongly advise our chapters and alumni volunteers to take some time to read through all of the information contained here and on our website. Everything you need to know is there. A lot of this information comes from questions or comments that we have received regarding the new program.
Here is a summary of the new items included in the Standards of Excellence:
- Most items are now measured on an annual basis (unless otherwise indicated) as opposed to term or semester to assist our chapters that are on trimester and quarter systems in setting accurate goals and benchmarks.
- All expectations and standards are now phrased based on what a chapter must do to achieve the highest amount of points possible. For example, the expectation of each chapter member to raise $50 for philanthropic causes has always been in place. However, in the Gold Standard the benchmark started at $10 per man but in order to receive the most amount of points, each man was asked to raise/donate $50. Expectation 90 now reads “conduct or participate in 5+ philanthropy projects AND $50+ donated per man for philanthropic causes”. Please note, Sigma Pi is not asking our members to reach into their pockets and donate $50 directly; members can fundraise or host events to raise this money. If the chapter hosts a large philanthropy project, the total dollars raised can be divided by the number of members that participated.
- Business attire has always been expected at formal chapter meetings and formal ceremonies. As an undergraduate fraternity chapter, this is a great expectation to have to help professionally develop our members.
- We are now asking our chapters to submit their bylaws (updated within the last 2 years), Risk Management Plan, Academic Success Program (Scholarship Plan) and New Member Education Program on or before October 15th as opposed to June 1st with their Gold Standard. This will allow our staff to have this information accessible when working with our chapters. Also, for the first time ever at the Mid-Year Leadership Conference, our student leaders will have hands-on workshops to learn best practices for these programs and have time to further develop their materials with trained experts in the field.
- A Membership Contract is now expected for each of our chapters. This document, centered around the 10 Obligations of Membership, will help the chapter manage expectations with their members. By having each member sign an agreement with the chapter, he will be informed of the expectations and obligations of membership as well as the corresponding consequences as set by the chapter. Many chapters already have a document like this; some are called a “Chapter-Designation” Man Contract. We are simply asking to submit one master copy of this contract with all chapter member signatures to help the chapter leaders manage expectations.
- Standards/Judicial Boards are asked to have at least 5 members when hearing a case. This allows for a majority vote to take place when deciding cases. The 5 members can rotate, but we ask our chapters to enlist the help of at least 5 members when deciding sanctions.
- The Chapter Workbook will be a one-stop-shop shared record keeping system for the chapter. This tool will help track meeting attendance, grades, finances, community service projects/hours, philanthropy projects/dollars raised, workshop attendance, ACE Project participation, committee assignments and involvement in other organizations. Many chapters track this information in different locations, however this tool will now help our chapters track this information throughout the year in Google Spreadsheet that will be shared with the chapter’s executive council, committee chairmen, alumni volunteers and the Executive Office. This will really help our alumni volunteers and Executive Office staff provide performance coaching to our chapters. This tool should be rolled out in the next week. Chapters will be asked to enter information retroactively. When the tool is finished being constructed, chapters will be asked to start using it on that date.
- To access most of the SOE reports, a Sigma Pi email address is required. This is to ensure that our chapter leaders are using this email account because important communication is sent to this address.
- As an educational organization, it is very important that we our developing our members with programming. The expectation is now that each chapter host or participate in a workshop with a non-active chapter member speaker on the following topics: harm reduction, financial literacy, academic success, etiquette, professional development, goal setting and men’s health. All of these workshops should be completed each academic year in an effort to help develop our members.
- We have made some changes to the officer’s monthly reporting system. The information that we are requesting has been revised and is now more relevant and less repetitive. We are now requesting that each chapter submits all of their meeting minutes once a month. This will allow the alumni volunteers and executive office to be more informed on the chapter business that is being conducted as opposed to only receiving one meeting’s minutes each month. Also, we have now created a 1st Counselor report. Visit our Monthly Reporting page to learn more about each of these reports.
- Each year at MYLC, we teach Phired Up’s Dynamic Recruitment model to our chapters. This is a proven method of fraternity recruitment that we have adopted as our best practice. Through Dynamic Recruitment, our chapters learn about values-based member selection; using a man’s values as criteria for membership. We are now asking that each of our chapters identify at least 4 values they will use for selection and we are continuing to ask that the chapter has their recruitment plan in writing. We are a values-based social organization and it is important that our chapters use Sigma Pi Values and the values of the individual chapter when selecting members. In addition to utilizing values-based recruitment, we also ask that our chapters are actively using a Names List. This interactive and shared document allows chapters to track their potential new members. If a chapter already utilizes a names list, simply share it with your alumni volunteers and Regional Director. If not, your Regional Director will provide one for you to use.
- It is very important for our 2nd Counselor to work with their committee chairs to set expectations and goals. We are now requesting that each 2nd Counselor completes the Committee Expectations & Goals Report to share this information with their alumni volunteers and Executive Office. This goes back to the same thought with the membership contract; it is very important to manage expectations with our committees as well as our members.
- In addition to recognizing the founding dates of the sororities on campus, we are now expecting our chapters to recognize the founding dates of the fraternities as well. It is important that our chapters are contributing members of their respective community and take opportunities to build relations with both the sororities and fraternities on campus. Recognition can be as simple as a post on social media or some other special observance that the chapter wants to perform.
- In an effort to further develop our members in their campus communities, we are now expecting each chapter to host at least one social with a non-fraternity/non-sorority organization. This will help us battle the notion that the fraternity and sorority community is exclusive. We want our organizations to be more inclusive and this is a great way to do potentially aid in recruitment efforts and institutional relations.
- On a campus that recognizes fraternity life and has a dedicated campus professional to assist our chapters, it is very important that our chapters take the time to meet with that professional to improve communications and operations. We are now expecting every chapter that the above mentioned criteria applies to submit a Campus Professional Meeting Confirmation in place of getting an ink signature confirming the frequency of the meeting. Our expectation is that our chapters are meeting with their campus professionals at least once a month.
- The Annual Financial Review Verification is now an online form for the alumni volunteer to complete that confirms a chapter audit has been completed. Instead of getting an ink signature, like in the Gold Standard, there is a simple form to complete confirming the audit took place.
- The expectation is that all chapters complete at least two fundraisers a year. The fundraisers can be for philanthropic projects or for the chapter. The chapter has full autonomy over this and is encouraged to fundraise as much as possible to help defray from the cost of dues that individual members are paying.
- Most of our alumni update their contact information with their individual chapter as opposed to the Executive Office. We are asking that our chapters share their alumni database with our Director of Alumni Services by June 1st so that we can ensure our membership database is up-to-date and our alumni are receiving important communication like how to get involved, fraternity news, The Emerald, Sigma Pi Educational Foundation updates, etc.
- Membership numbers are now phrased as highest among all IFC fraternities on campus because we want our chapters to strive to be the largest on their respective campus. The chapter reserves the right to make their own decision regarding the number of members they have (over 25 as required by the bylaws). The highest amount of points has always been awarded based on this criteria, however the expectation was just worded differently in the Gold Standard.
- GPA rankings are now phrased as highest among all IFC fraternities or the all-men’s average, whichever is higher, on campus because we want our chapters to strive for academic excellence. The chapter reserves the right to make their own decision regarding GPA requirements (over 2.25 as required by the bylaws*). The highest amount of points has always been awarded based on this criteria, however the expectation was just worded differently in the Gold Standard.
- Province Workshops are a great way for our chapters to network with other chapters in the same geographic area. Province Archons put a lot of work into developing these leadership opportunities for our members. We now expect that 50% of the chapter attend their respective annual Province Workshop.
This is a pretty comprehensive list of all of the changes that have been incorporated into the new Standards Excellence. As a student affairs professional and the new Director of Education & Leadership, I am confident that this new program will help build better members and create stronger chapters. Participating and completing the Standards of Excellence will increase communicate, create stronger chapter operations and promote academic excellence just to name a few benefits. Also, chapters that do well with the SOE Program will qualify for discounts on their Semi-Annual Dues.
All of our chapters can easily track their performance through the Standards of Excellence Progress Tracker. Each chapter has their own individual tab at the bottom of the document. As the Executive Office receives your reports and submissions, your points will be entered. Executive councils and alumni volunteers should use this tool to monitor progress and work together to ensure they are achieving to the level they choose.
Many of these new reports are explained in detail with samples provided on our SOE page. I encourage you to take some time to review this information and work with your alumni volunteers, members and Regional Director on developing these programs, documents and reports. All the information is available; you just have to take some time to read it over.
*Please note that the fraternity’s GPA requirements are still under review by the Grand Council and are subject to change. This information will be communicated once a final determination has been made.