• Fraternity Pledging
    Fraternity Pledging Thoughts from the Chapter Services Department of Sigma Pi Fraternity, International

The purpose of the Sigma Pi ACE Project is to instill pride and respect for one’s alma mater by performing philanthropic activities specifically benefiting the university community; including students, faculty, staff and administration. Unlike any other fraternity or sorority philanthropic program, Sigma Pi Fraternity’s ACE Projects directly give back to our host institutions.  This is our way of showing our appreciation to the greater campus community. Since each campus is different (some public, some private; some large, some small), each project is designed and implemented locally to address the specific needs of the individual campus.

Every chapter should plan on completing one Altruistic Campus Experience by June 1st.  Through the ACE Project, our chapters identify a unique problem or struggle that their campus is experiencing, brainstorm creative solutions, create an action plan and get to work in being a part of the solution.

There are three main components to a successful ACE Project:

  • Altruistic: the Merriam-Webster dictionary defines altruism as "unselfish regard for or devotion to the welfare of others".  The best projects involve our brothers rolling up their sleeves and donating their physical strength to drive a real change.
  • Campus:  the ACE project is your gift to the institution which you attend.  The project should benefit as much of the community as possible.
  • Experience:  a strong ACE project should be an experience to remember.  The ACE project should benefit your campus, but it should also benefit the chapter and the individual members.  Physically working together in your chapter and in your community will create a lasting memory that everyone will learn from and grow as fraternity men.

Advance planning and strong communication are essential for ultimate success.  There are also a couple of reports that each chapter should complete in order to successfully prepare for their project, document the project and receive SOE Points for that project.

ACE Project Approval - meet with someone from your campus (probably your campus fraternity/sorority affairs professional) to discuss potential struggles or problems your campus is experiencing.  This should be completed about two weeks prior to the ACE Project.

ACE Project Pre-Event Press Release and Social Media Event Page - We want your chapter to create a press release about your project.  The press release should answer who, what, where, when, etc.  Send this to the school newspaper, local newspaper, and various departments around campus. The ultimate goal of the press release is to share the good work you are doing in the community.  You will directly upload the press release file to this report.

Additionally, we want you to create a social media event page.  The most popular form is Facebook.  This is another way we want you to get the information about your project out to the university community and boost participation and attendance.  Take a screen shot of this social media event page and directly upload that to this report.

As Sigma Pis, we are all responsible for sharing the positive things we are doing in the community.  It is very important that we share as much as we can to combat the current stories in the media that incorrectly portray all fraternity men.  These are both relatively simple.  They can be as basic or advanced as you want.  The most important thing is that it is completed.

ACE Project Report  - After you complete your ACE Project, we want to hear about it.  This report collects important data about your project that we will record at the Executive Office.  There are a few questions about the project that we would like you to answer.  This should be done no later than two weeks after the project while the information is still current.

ACE Project Attendance - Successful ACE Projects have strong chapter participation.  It is very important that you get your chapter involved in your project and inspire their participation and attendance.  Chapters should utilize their Chapter Workbook to track chapter attendance.  Chapters receive Standards of Excellence points for the percentage of chapter attendance.

12 Points - 90%+

10 Points - 80%-89.9%

8 Points - 70%-79.9%

0 Points - Less than 69.9%

Some examples of past successful projects include campus beautification projects, faculty/staff recognition dinners, collections for campus food banks accessible by your fellow students and large-scale programs or awareness campaigns that increase the education of the campus community on a particular relevant subject.  Some projects last a week and others are just one day.

Chapters are permitted to combine their ACE Project with either the Amazing Day Foundation or Donate Life.  Prior approval for combining these two Standards of Excellence expectations from your Regional Director is required.

If you have any specific questions about your project of if you just want to discuss some ideas, please do not hesitate to contact your Regional Director of campus fraternity/sorority affairs professional.

I just realized that there are roughly two and half months of school left for most of our chapters – Wow! It seems like time has gone by so quick this school year, and graduation is almost here. I have visited 14 different campuses so far, and I have another ten that I will still visit over the next few months.

I find that our chapters are performing better than ever and are doing great things on their campus in philanthropy, community service, intramurals, brotherhood, and academics. One area that I have noticed to be a struggle for most chapters is ongoing education. As part of the Standards of Excellence (SOE), each chapter should conduct a workshop in each of the following areas:

Harm Reduction Workshop (Risk Management, Relationship & Sexual Violence)
Financial Literacy Workshop (Personal Financial Planning & Management)
Academic Success Workshop (Learning Styles & Study Skills)
Etiquette Workshop (Chivalry & Decorum of a Gentlemen)
Professional Development Workshop (Resumes, Interviews & Conduct/Dress)
Goal Setting Workshop (Personal, Professional & Organizational)
Men’s Health Workshop (Fitness & Wellness)
Recruitment Workshop with 90% attendance AND provide Continuous Recruitment Education
It is the responsibility of the chapters 2nd Counselor to schedule these workshops, and they need to be conducted throughout the school year. There are four different ways to hold or participate in these workshops:

Have a campus professional give a presentation on the topic.
Have a community expert give a presentation on the topic.
Have an alumnus, who is an expert on the subject, give a presentation on the topic
Attend a campus approved workshop on the topic.
In the past, chapters have had active members give their presentations. We have found that these presentations do not have the quality that an expert on the topic would have. Involving campus professionals, community members, and alumni volunteers also provide the chapter with better public relations and connections that they might not have before. The Recruitment Workshop is the only exception to this and can be presented by the chapter members.

Another recommendation is to substitute these workshops in place of chapter meetings. You can still have about 15 minutes of general announcements for the week and then let the presenter have the next 45 minutes to an hour. Your member attendance will be much higher, and you can rotate these workshops every other week until you have had them all.

Once you have your workshop set up, make sure to fill out the pertinent information in your Chapter Workbook Google Doc. In order to receive points for the SOE, you will need to have the following attendance:

Conducted OR participated with 80%+ attendance is worth 12 points
Conducted OR participated is worth 6 points
The Recruitment Workshop attendance is a little different:

Workshop with 90% attendance AND continuous education is worth 16 points
Workshop with less than 90% attendance AND continuous education is worth 8 points
Whoever you have present for these workshops remember to dress professionally, give them your undivided attention, be sure to thank them, and send them a thank you note. By doing this, you will leave a good impression with the presenter, and you now have a future resource for your chapter.

These workshops will provide education that your chapter may not receive in the classroom and can be a recruitment tool that you can provide to potential new members. Ongoing education for your chapter will help you on your Quest for Excellence! 

Welcome to 2015 fellow brothers and friends! I hope the holiday season was filled with family time and fellow loved ones and it gave you time to relax and prepare for the next semester. With a New Year always comes a time for us to set new goals and to think about the direction in which we as a chapter, a brother, or an soon-to-be alumnus are going to better ourselves. In order to do that we need to follow some key steps to set ourselves up for success.

Reflection

To look in the mirror and reflect on what occurred the previous semester can be a good or bad thing, however it’s important to remember the past as it reminds us that those events were real and all carry some weight with them. Remember when you had big brother night and you shared personal goals with each other? Do you remember when that other fraternity beat you in the finals of a flag football? How about the time when the new member class sang ‘You’ve Lost That Loving Feeling’ during homecoming week? Cherish these memories and help others to be reminded that these moments will help define what your fraternity experiences will be for a lifetime.

Review

 

In order for us to truly be honest with ourselves we must also review what has occurred and think about what we could’ve done to create a better experience for all. What the social event we held the best representation of our risk management polices? Did our new member education process truly each new members to learn how to become scholars or simply know the history of the organization? Was the ‘alumni event’ promoted enough and was it for them or really just for the chapter’s sake? These are questions you not only need to ask the chapter but outside perspectives. They may be able to give you tips to improve or excel at the events. Everyone’s voice needs to be heard and by doing so the chapter will truly achieve success.

Progress

 

Sigma Pi’s motto is ‘Progress, man’s distinctive mark alone, Not Gods and not the beasts, God is, they are, Man partly is and wholly hopes to be.’ 2015 is a new year to make some progress for yourself and your chapter. What will yours be?

IST

Neil Thorsbakken

Regional Director, Region II

MTSU, ΘΩ ‘08

As the year comes to an end and with 2015 quickly approaching, it is important to understand that every organization experiences some sort of transition around this time.  Chapters within Sigma Pi have recently selected new leadership (new Executive Council) and as with any new group of leaders, establishing a sound team can be quite challenging and difficult.  Team dynamics are interesting and as with any new group common dysfunctions arise.  Team members who are willing and able to understand team norms and address these dysfunctions can aid with establishing a united front-something advisors of Greek-lettered organizations aspire to achieve with their respective organizations. This post will aid newly elected student leaders, chapter advisors, and other pertinent members within our organization gain valuable insight from two theorists/authors on organizational management and team dynamics.

Stages of Team Development

Many students leaders may be familiar with Bruce Tuckman’s stages of group development (1965), and similar to any corporate team, this same theory applies to fraternal organizations.  As mentioned in his revised model, the phases a team experiences are all necessary and inevitable if a team wishes to grow, tackle problems, and deliver results.  Currently, newly elected Executive Councils (EC) in our chapters are experiencing the forming stage, or the first stage of team building. During this phase, the team begins to organize who does what, when to meet, and essentially initial first impressions of the team are established.  The team typically avoids conflict and is typically agrees with everything, especially when it comes to goal setting.  This stage involves a lot of team building and creation of relationships.  ECs and advisors should spend a substantial amount of time during this stage early on to ensure that everyone is on the same page and members are able to do their respective role for the overall betterment of the organization.

Following the forming stage, groups experience the storming stage, in which members of the team have differing opinions and competing priorities and interests.  This phase is inevitable and serves as a way to help get the team back on track and solidify collaboration as opposed to having members work independently from one another.  Storming is necessary for growth to occur, it may be unpleasant at first but with some true vulnerability and accountability from advisors and upper leadership, such as the Sage, a team can move out of this phase. Setting ground rules, expectations, and deadlines help when trying to get the team to refocus and move out of the storming stage.  The true success of a team is determined by how long the storming stage lasts and when groups are able to move into the norming stage of team dynamics.  The norming stage, unlike the storming stage, typically has the team members take responsibility of their actions and the willingness to do work for the success of the team’s goals is achieved.  Ideally, the EC should discuss key and vital goals for the organization and prioritize them for the overall success of the organization and ensure that everyone understands them. Teams that determine the most pressing issues and then delegate action items to the membership aid in the success of the overall team’s goals.

 Ideally, Sigma Pi would be fond of all of its ECs to reach the performing stage, but as with any organization, especially fraternal organizations, this may be difficult to achieve in such a short amount of time- in our case one calendar year.  It is possible however, and these high-performing teams are able to function as a unit and find ways to accomplish tasks effectively and with little to no inappropriate conflict or the need for external consultation.  The team is highly motivated, committed, and dedicated to the overall progression of the organization and the members take initiative and support one another with most decision making processes. The final and fifth stage of Tuckman’s model explains the departing phase of a team or the adjourning stage.  As with most things, there will be a point when the team departs, but it is important for the group that is leaving to transition the new leadership: transition documents, shadowing experiences, and end of the year reports aid the new team tremendously, and ECs should both incoming and outgoing should create a time to discuss the challenges and successes of the prior year as a collective.

So how does a team achieve this idealistic phase of performing?

Patrick Lencioni, the author of The Five Dysfunctions of a Team, (1998) constructed a list of five dysfunctions that teams experience and offered recommendations to creating a healthy team.  As with any team, an Executive Council in fraternal organizations, especially within chapters of Sigma Pi have multiple personalities, interests, and differing thoughts, opinions, and priorities, yet must work together to support the overall objectives and operations of the organization.  The five dysfunctions of a team are as follows:

1. The Absence of Trust

2. The Fear of Conflict

3. The Lack of Commitment

4. Avoidance of Accountability

5. The Inattention to Results

Since the ECs of our organizations were nominated and elected by the membership, they represent the overall organization and are considered to be the driving force and decision-makers to propel the organization forward.  Poorly function teams or ECs are populated by individuals who seek recognition and attention at the expense of others (keep this in mind for future elections).

A healthy team trusts one another.  This originates from admitting weaknesses and mistakes, asking for help, offering and accepting apologies, and most importantly supporting moments of vulnerability and establishing true authentic relationships vested in sincerity and genuineness. Healthy teams also have lively, interesting meetings that foster conflict. Members that are able to voice their opinions openly and discuss controversy respectfully create teams that enjoy discomfort.  EC meetings that are solely updates and information that could be solely shared in an email do not allow for this conflict to occur.  Conflict doesn’t always have to be negative; debate is healthy and disparate thoughts encourage conversation.  ECs that have strong commitments create clarity and direction for an organization thus creating a functional team.

Aligning the team on common priorities helps the group focus on what truly is important.  One area that majority of ECs struggle with is holding each other and members accountable.  Healthy teams ensure that poor performers feel the pressure to improve and addressing their lack of input while emphasizing their importance to the overall goals and objectives aid in riding this problem.  A functional team establishes respect when members of the team are all held to the same standards as everyone else and prevents favoritism and biases.  Lastly, teams that minimize individualistic behavior and instead celebrate team achievements and progress fail less frequently.  Sharing results with the active membership also helps with the overall success of an organization and thus minimizes the potential dysfunction that exists in a team.

Theory to Practice

Providing insight on group development dynamics and addressing dysfunctions for these groups serves no purpose unless these teams are able to put this information into practice.  Since our groups are in a state of transitioning new leaders into their respective Executive Council roles, it is essential that these newly established teams set goals that are representative of the collective and that every member has a role to propel the organization forward.  In my opinion, newly formed teams should dedicate a day or two (retreat) from reality to establish the team and create those authentic relationships and work collaboratively to create goals for the organization, task lists, action items, deadlines, and methods for accountability.  Unity is integral in establishing a team but sustaining the unity is the challenge.  My charge to ECs and chapters as they are about to enter 2015 is to ensure that the leaders of the organization unite and remain united when making decisions.  Eradicating dysfunction takes time, but the sooner these teams move as a united front then can the organization truly prosper and move towards performing.

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About Chapter Services

The Chapter Services Department consists of five Regional Directors that oversee each active chapter in Sigma Pi.  This blog consists of thoughts from the Regional Directors, as well as Assistant Executive Director Jason Walker. Founded in 1897, Sigma Pi Fraternity is the leading, international men's collegiate fraternal organization which provides training, guidance and innovative opportunities for Leadership Development, Social and Personal Development, Academic Achievement, Community Service and Heightened Moral Awareness for its brothers throughout their lives.

Contact Jason Walker:

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Tel: 615.921.2300

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